Software and apps

How to Choose a Rental Property Management Software?

Rental Property Management Software

You have to maintain your properties daily, but you also have to plan for upcoming tenants, make decisions about building improvements, stay within your budget, and more. This is where property management software comes in. Appropriate software can simplify the tasks you and your team must complete, saving you time, money, and stress.

Professional property management software is essential to a business’s expansion, scalability, and capacity to evolve and remain successful. Using effective software makes it easy to fix problems and maintain competitiveness. It also helps your business adapt to a new remote workforce. Using the wrong software risks hindering your rental business, undermining the team’s morale, and even losing money by separating your ties with tenants. 

Software for property management might be helpful, but how do you choose the best one? Numerous software solutions are available on the market, each with a particular set of capabilities and suited for a different kind of business, but they are all priced differently. So read along as this post discusses choosing an appropriate rental property management software.

How to Choose a Rental Property Management Software?

The best property management software will increase productivity, fulfill your needs, lessen stress, and streamline your workflow. When seeking out the top property management software, keep these qualities in mind:

  • Simple to use

A property management system’s primary function is to save time, so pick one that will streamline and automate your most time-consuming operations. To minimize the learning curve and ensure you are as effective as possible, acquaint yourself with how to use it with a demo or tutorial before putting it to use.

  • Maintenance and Communication

You can contact service providers, landlords, and tenants thanks to an on-site communication system, which is a significant bonus. Additionally, you won’t have to waste time picking up the phone for every little issue. Professional property management in northern Virginia can maintain engagement with your tenants.

Tenants can submit and follow up on requests for maintenance using the function. Tenants and landlords may monitor contractors’ progress, and renters can post videos and images. They can also solve issues with visual work orders with little to no effort because there is no need to call them or visit a site. Each work order requires the landlord to produce and submit an invoice.

  • Financial Management

You must keep track of your spending to have an accurate overview of your income. Rent ledgers are a feature of the top property management program that assist you in keeping track of all your spending. This will enable you to automate your accounting significantly, resulting in the rapid and straightforward report generation necessary for any organization.

The most effective software lets users quickly and easily generate reports on money inflows and outflows. They also assist with the creation of tax returns and statements. As a result, accounting for rental management doesn’t have to be complicated.

  • Paying Online 

Online rent collection is one of the most significant advantages of property management software because it saves landlords and tenants time. Additionally, it streamlines and facilitates automatic payments, security deposit retrieval, and lease administration.

Online rent payments are advantageous since they are secure. Now that they can see exactly where their money is going, tenants can pay their rent on time. Numerous laws and security precautions are also in place to stop identity theft and data breaches in the digital sphere.

Benefits of Investing in Technology for Property Management

property management software

  • Less time working on manual activities and more time focusing on business

Time is money, as they say, right? Time is one of the most valuable resources for homeowners. Therefore, it’s crucial to manage it well. But it is easier said than done when your list of activities includes time-consuming and monotonous operational jobs like scheduling turnovers and corresponding with visitors.

You may automate your everyday tasks with property management software, which immediately frees up time for you to concentrate on other aspects of your business. In addition, you may feel secure knowing everything is organized under one roof thanks to features like a single calendar, cleaning schedules, and a channel manager connecting to one platform.

  • Improved Communication

Setting up messaging services to improve communication between landlords and tenants is a common focus of property management software providers. Several of these platforms offer access to papers or forms for reporting claims. Owners can thus directly address tenants’ requests, while property managers can post pertinent information about the property on a whiteboard. There are fewer misunderstandings and quicker responses as a result.

  • Error-free decision-making and insight-driven decision-making

The possibility of mistakes and compromised data that impair a project’s capacity to make the best judgments is one of the main problems with manual processes and decentralized operations. As the big data revolution gains momentum, more companies use technologies that use limitless amounts of data to guide effective and long-lasting business decisions. Businesses that refuse to do this typically need to catch up.

By implementing a computerized system that captures insights across the many business segments, investors and regular users can access an automated system that requires little manual data entry. Instead of using the manual method, which nearly always results in invalid data entries, modern systems use data validation rules and automated checks to validate and authenticate the data entered into the system.

Top 5 Property Management Software Tools

  • Avail

Designed for independent landlords, Avail is a cloud-based real estate property management tool for finding, screening, and managing tenants. It lists your home on well-known rental websites, including, Walkscore, Trulia, and Zillow.

You may swiftly handle leads from these rental postings by replying to potential clients, coordinating in person, and holding virtual meetings. To broaden your audience, you can share your property listing on social media sites like Facebook.

  • Buildium

To manage rental leases, rental applications, tenant screening, online rent payments, vacancy management, maintenance cycles, and accounting, residential and association property managers can use Buildium, a cloud-based real estate property management software. making it a comprehensive real estate software for agents.

You may use Buildium to post personalized real estate listings on well-known websites like Zumper, Facebook Marketplace, Zillow, and Craigslist. Each property list can include attributes for amenities, property-specific facts, and unit information.

  • Rentroom

Rentroom is a full-featured property management program with good accounting capabilities and an easy-to-use interface.

A good choice for condos, multi-family homes, and HOA properties, the software also has several distinctive community features. However, Rentroom’s accounting reports are restricted, so if that’s a feature you value highly, there might be better choices.

  • Landlord Studio

Landlord Studio is a property management program that has a desktop version as well as iOS and Android app versions.

A sleek and modern user interface, as well as excellent accounting functions, are distinguishing qualities. However, Landlord Studio can feel weak regarding accounting functionality compared to other programs.

  • Propertyware

Propertyware is another rental management program with extensive accounting capabilities. It offers personalized reporting and automated reminders for payments.

The main disadvantage is that Propertyware’s pricing is outrageous because it is made for portfolios with more than 250 units.


Tracking a steady supply of data regarding unique properties, landlords, and tenants in the property management sector is essential. Property management software lets you manage your property effectively and stay on top of everything.

The best software for you will depend on your company’s size, the types of properties you manage, and your business objectives. 

When choosing property management software, landlords must take numerous variables into account. The benefits of selecting the best property management service are numerous. We hope these recommendations for the finest rental management software have guided you on what to consider when deciding on the right one.

About the author

Brian Altman

Brian Altman is with us for the last 10 years and manages technology-related newsletters, blogs, reviews, and weekly opinion articles. He is a passionate writer and is the chief of content & editorial strategies. He writes articles on artificial intelligence, Blogging, SEO, Technology, and cryptocurrency. Brian Altman is a professional writer from the last 8 years in this industry and, in leisure time, he likes to be connected with people via social media platforms. If you may wish to contribute a post though contact here: